Executive Aide - PTO + Holidays

  • Case Western Reserve University
  • Berea, OH
  • Full-time
  • time-alarm-solid 02-06-2024

Job Description

We are looking for an Executive Aide to join Case Western Reserve University's School of Medicine Dean’s Office. As the executive aide, you will play a crucial role in managing daily operations, ensuring smooth office functions, and supporting the dean and chief of staff in providing leadership for the school.


  • Maintain calendars, coordinate travel arrangements, and manage communication for the dean and chief of staff.
  • Act as a liaison between the office, academic units, and external contacts, handling strategic information and resolving important matters.
  • Provide executive assistance, support planning and program implementation, and facilitate interactions with students, faculty, and visitors.
  • Conduct institutional research, assist in financial planning, and oversee administrative functions to ensure efficiency.
  • Collaborate with other administrative staff, support HR functions, and contribute to special projects as required.


  • 10+ years of administrative experience, preferably in a university or non-profit executive office setting.
  • Associate’s degree required; Bachelor’s degree preferred.
  • Strong organizational, communication, problem-solving, and computer skills.
  • Ability to work independently, prioritize tasks, and maintain confidentiality.
  • Proficiency in MS Office, Google products, budgeting, and willingness to learn new tools.

Working Conditions

This role involves managing conflicting priorities, short lead times, and complex functions within the office. Flexibility with schedule, including occasional early mornings, evenings, and weekends, is required.