Executive Aide - PTO + Holidays

  • Case Western Reserve University
  • Chesterland, OH
  • Full-time
  • time-alarm-solid 02-06-2024

Job Description

We are currently seeking a dedicated Executive Aide to join Case Western Reserve University's School of Medicine Dean’s Office. In this role, you will manage daily operations to ensure the smooth functioning of the office, allowing the dean and chief of staff to focus on providing leadership for the school. This position offers opportunities to work independently, interact with various university professionals, and contribute to strategic planning initiatives.

Responsibilities

  • Maintain calendars and coordinate travel arrangements for the dean and chief of staff.
  • Act as a liaison between the academic units and the dean's office, handling confidential information and resolving issues on their behalf.
  • Provide executive assistance to streamline administrative tasks and assist in strategic planning.
  • Facilitate communication between the Dean’s Office and School of Medicine students, ensuring effective support and services.
  • Support HR functions, financial planning, and budget development while upholding the office's confidentiality and professionalism.

Qualifications

  • 10+ years of progressive administrative experience, preferably in a university or non-profit executive office.
  • Associate’s degree required; Bachelor’s degree preferred.
  • Strong organizational and communication skills, ability to work independently and collaboratively within a team.
  • Demonstrated proficiency in MS Office, Google products, accounting, and budgeting.

Working Conditions

This role involves handling short lead times, conflicting priorities, and the complex nature of office functions. Flexibility in scheduling, including occasional early mornings, evenings, and weekends, is required.