Executive Aide - Matching Retirement Contributions

  • Case Western Reserve University
  • Mentor, OH
  • Full-time
  • time-alarm-solid 02-06-2024

Job Description

We are looking for a dedicated Executive Aide to join our team at Case Western Reserve University. As the executive aide for the School of Medicine Dean’s Office, you will play a crucial role in managing the daily operations to ensure the smooth functioning of the office, allowing the dean and chief of staff to focus on providing leadership for the school.


  • Maintain calendars and coordinate travel arrangements for the dean and chief of staff.
  • Act as a primary point of contact for the dean’s schedule and handle confidential information.
  • Facilitate communication between the dean, chief of staff, academic units, and external contacts.
  • Provide executive assistance, support strategic planning, and assist with special projects.
  • Serve as a liaison between the Dean’s Office and School of Medicine students.
  • Assist with candidate visits, events, HR matters, and financial planning.


  • Minimum 10 years of administrative experience, preferably in a university or non-profit setting.
  • Associate’s degree required; Bachelor’s degree preferred.
  • Strong organizational, communication, and problem-solving skills.
  • Proficiency in MS Office, Google tools, accounting, and budgeting.
  • Ability to work independently, collaboratively, and under pressure.

Working Conditions

This position requires flexibility in working hours and the ability to handle complex office functions efficiently. While providing essential support to the Dean’s Office, you will have the opportunity to work in a dynamic and diverse environment.