Executive Aide

  • Case Western Reserve University
  • Willoughby, OH
  • Full-time
  • time-alarm-solid 02-06-2024

Job Description

We are looking for a competent Executive Aide to join our team at Case Western Reserve University. As the Executive Aide for the School of Medicine Dean's Office, you will play a crucial role in managing the daily operations, ensuring the smooth functioning of the office, and supporting the dean and chief of staff in their leadership roles within the school.


  • Maintain calendars, coordinate travel arrangements, and manage communication on behalf of the dean and chief of staff.
  • Act as a liaison between the dean, chief of staff, academic units, and external contacts.
  • Provide executive assistance to streamline administrative processes and support strategic planning.
  • Assist with student relations, special projects, financial planning, and budget development.
  • Conduct institutional research, prepare reports, and handle office correspondence.


  • 10+ years of administrative experience, preferably in a university or non-profit executive office.
  • Associate's degree required; Bachelor's degree preferred.
  • Proficiency in office technologies, strong organizational skills, and excellent communication abilities.
  • Ability to work independently, prioritize tasks, maintain confidentiality, and adapt to changing environments.
  • Skilled in problem-solving, decision-making, and working collaboratively within a team.

Working Conditions

This role involves managing short lead times, conflicting priorities, and varied schedule demands. The position requires flexibility, strong computer skills, and dedicated commitment to office functions.