Executive Aide

  • Case Western Reserve University
  • Westlake, OH
  • Full-time
  • time-alarm-solid 02-06-2024

Job Description

We are looking for an Executive Aide to join Case Western Reserve University in a full-time role. As the executive aide for the School of Medicine Dean’s Office, you will manage daily operations, coordinate schedules, and provide executive assistance to ensure smooth operations.

Responsibilities

  • Manage daily office operations and maintain calendars for the dean and chief of staff.
  • Coordinate travel arrangements and serve as the main point of contact for the dean’s schedule.
  • Facilitate communication between the dean, chief of staff, and various academic units.
  • Participate in strategic planning, program implementation, and special projects.
  • Assist with student interactions, HR liaison duties, and financial planning tasks.
  • Provide research support, prepare reports, and manage office correspondence.

Qualifications

  • 10+ years of progressive administrative experience, preferably in a university or nonprofit setting.
  • Associate’s degree required; Bachelor’s degree preferred.
  • Strong organizational, communication, and problem-solving skills.
  • Proficiency in Microsoft Office and familiarity with Google products.
  • Ability to work independently, prioritize tasks, and maintain confidentiality.

Working Conditions

This role involves handling short lead times, conflicting priorities, and complex office functions. Flexibility with schedule, including occasional early mornings, evenings, and weekends.